Microsoft SharePoint is a powerful platform for content management and collaboration, and with Microsoft 365 Business Premium, SharePoint offers a range of features designed to enhance productivity, streamline workflows, and ensure data security. Let’s explore the key features that make SharePoint an essential tool for businesses.
1. Dynamic Sites and Portals
SharePoint allows you to create dynamic sites and portals tailored to your team’s needs. These sites can be used for project management, team collaboration, or company-wide communication. The Communication Sites feature helps you share news, reports, and other information with your organisation, while Team Sites facilitate collaboration on projects and tasks.
2. Document Management and Collaboration
SharePoint excels in document management. You can store, organise, and share documents securely. The Co-Authoring feature allows multiple users to work on the same document simultaneously, making real-time edits and comments. Version history ensures you can track changes and restore previous versions if needed.
3. Integration with Microsoft 365 Apps
SharePoint integrates seamlessly with other Microsoft 365 applications like Word, Excel, PowerPoint, and Teams. This integration allows you to embed documents, spreadsheets, and presentations directly into your SharePoint sites, ensuring that all your data is easily accessible and up-to-date.
4. Advanced Security and Compliance
Security is a top priority, and SharePoint in Business Premium includes advanced security features. With Microsoft Defender for Office 365, your sites and documents are protected against cyber threats. Additionally, features like Information Protection help classify and label sensitive data, ensuring compliance with industry regulations.
5. Powerful Search and Discovery
SharePoint’s search capabilities make it easy to find the information you need. The Enterprise Search feature allows you to search across all your sites, documents, and conversations Delve uses machine learning to surface relevant content based on your work habits and interactions.
6. Workflow Automation
Automate repetitive tasks and streamline your workflows with Power Automate (formerly Microsoft Flow). You can create custom workflows to automate approvals, notifications, and other processes, saving time and reducing errors.
7. Customisable Lists and Libraries
SharePoint allows you to create custom lists and libraries to organise your data. You can use these lists to track tasks, manage inventory, or collect feedback. The List and Library features are highly customisable, allowing you to tailor them to your specific business needs.
8. Mobile Access
With the SharePoint mobile app, you can access your sites and documents from anywhere. The app is available for iOS and Android devices, ensuring that you can stay productive on the go. You can also receive notifications and updates directly on your mobile device.
9. Content Management and Governance
SharePoint provides robust content management and governance tools. You can set permissions to control who can access and edit your documents, ensuring that sensitive information is protected. The Content Approval feature allows you to manage the publication of documents and ensure that only approved content is shared.
Conclusion
Microsoft SharePoint in Microsoft 365 Business Premium is more than just a content management system; it’s a comprehensive platform that enhances collaboration, productivity, and security. By leveraging these features, businesses can streamline their workflows, improve team communication, and ensure data integrity. Whether you’re managing projects, sharing information, or automating processes, SharePoint has the tools you need to succeed.
Do you think you have the right balance of collaboration and compliance within your business at the moment? If not, Zarbtech's experts can help you design, deploy and maintain the perfect collaborative Microsoft environment for your business, or you can learn more about how SharePoint redefines how we transform business processes and manage content.
